Tuesday, September 14, 2021

Asana Review 2021 Features, Pricing, & Alternatives

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Last Updated on September 2, 2021 by Mandy Schmitz

Asana review blog title image

The intensifying competition among businesses has given rise to the increasing popularity of several project management software like Asana. Also, cost-effective operations and efficient services are part of the demands that have paddled the journey towards tools and software creation.

As a flexible project management tool, there are several use cases regarding how businesses can use Asana to keep track of crucial tasks, projects, and initiatives. So, how do companies use this tool for personal purposes and team projects? And concerning leading a team on a project, what are the challenges facing organizations by relying solely on email exchanges?

This Asana review is set to answer these questions and even more. Without wasting your time, let’s go right into it.

What is Asana?

Asana is a customizable and robust project management software. As one of the most popular SaaS project management software, teams of any size can collaborate on initiatives and projects better.

Users can collaborate for project completion by creating a virtual Workspace. When working on a big project, managers can create tasks, assign them to specific team members, and offer them a deadline. Members can manage each of these tasks in many ways, including putting files and comments in them.

When it comes to upcoming deadlines and assigned task status, users can receive notifications in their inboxes. And whether long-term or short-term, users will find the tool suitable since they can archive completed tasks for future references.

best project management software - asana interface
asana.com

1.Asana Uses

Users can take advantage of several uses of the software, and here are the important and most basic ones in this Asana review.

  • Meetings – it is easier to handle and organize meetings using Asana. Users can use the software to create the meeting’s agenda. As the session progresses, they can add notes on every agendum. And when the meeting is over, they can use the tool to delegate follow-up tasks to the team members.
  • Tracking applicants – even though the software was not designed for this purpose, not many people know that they can do this with the tool. It is not news anymore that recruiters are using the software to track their applicants. Doing this is pretty simple. Recruiters create a project for each role, and they put a task under the project they belong to when they receive new applicants. The note field has the applicants’ profile link to the internet and cover letter while their resumes are in the task fields. Then, it becomes easy to create ‘onsite interview’ and ‘phone interview’ when updating the application stage.
  • Requests and suggestions – you can use the tool for collecting feature requests and recommendations from your team members apart from using it for project management. As a project manager, you will have the power to create a specific project to listen to your team. With that, they can have the avenue to air their requests and suggestions.
  • General project management – is Asana’s most important where you can break down team projects into tasks and milestones. You can label these tasks with those assigned to complete them with the deadlines. By adding a mark at the end of a task before giving it to the proper individual, users can use priority headings to group tasks into milestones. And since you have broken down big tasks into subtasks, you won’t encounter any issue with them.
  • Bug tracking – it is possible for your team to create a bugs project in the tool since bugs are everywhere. Though the tool users can track bugs and submit forms to the appropriate project, the tool enables them to act on any bugs when reported through email or chat.
  • Communication – the tool is perfect for use as a company communication tool and not an ordinary software. Businesses can use the tool to cut costs and save time instead of using instant messaging for informal chats and emails for general announcements.

2. How Asana Works for Project Management

This Asana review will now talk about how teams and individuals can use this software to break down big tasks into manageable bits. As an all-inclusive management platform, they can track their progress on tasks and projects, deadlines, notes, comments, and exchange files.

Think of Asana as a cutting-edge way of working together.

Some of this task management software features include sections, projects, workspaces, and tasks to manage work-related projects with teams and clients. With this tool, teams can genuinely work on required tasks, write status emails, and use little time in meetings. Take on exciting goals and work faster with this tool.

Calendar: Alternative Task View

You can view all required tasks through the calendar in the software. Then, you can see which task is due and when by switching seamlessly between calendar view and list view.

Tasks: Juggling with Work’s Building Blocks

This level of the software is simply to-dos. Keep work balanced by adding various information to tasks while creating them.

Projects: Knowing Different Activity Flows

The tool gives you space where to store your series of projects close to workspaces. These are the central organizational unit in the software and can be private or public. You can have different filters in the projects section like tags, assigned people, and priority while also color-coding them.

Workspaces: Making Them Work for You

Users can collaborate on tasks and projects through the shared work area of Workspace. These are the tool’s big building blocks, and you can create different workspaces for each of them when working for other teams or clients.

3.Asana Features – Solving Your Project Management Headaches

Some of the tool’s main features are:

  • Tags and comments
  • Group discussions
  • Events and meetings
  • Adding followers
  • Multiple workspaces
  • Customer support
  • Integrations
  • HTML5 mobile site (iPhone support)
  • Setting priorities and due dates
  • Tracking
  • Searched views

  • Project permissions
  • Project/task creation
  • Automated updates
  • Notifications and reminders
  • Email integration
  • Custom calendar
  • Prioritization
  • Subtasks assignment
  • Focus mode and individual task lists
  • Activity feeds
  • Customizable dashboards

This Asana review is not complete without talking about how the tool works. Asana organizes tasks into Workspaces and within those Workspaces, you can structure your work into projects and have tasks inside those projects. This situation will enable you to push way more specifics inside than you would in your typical case file. Typically, you won’t have any need to tackle similar projects separately. The Workspace also has well-planned layers in it where you can manage more tasks at once.

For the starter, you can design your Personal Workspace inside the tool. With that, you can keep top players you may not entrust to anyone else. You can then shift to Professional Workspaces, where you may divide activities between employees. And you can give instructions while monitoring performance by tagging yourself in the Professional Workspace.

You may also need to think of your multi-team projects. These are projects you want to assign to all of your teams. You can then create a new Workspace for that. And if you have not finished adding tasks for another project at the time, you can add a fourth Former Tasks.

You will indeed find this tool impressive for the opportunity to have professional and personal project management. While the tool enables you to supervise everything happening under your company, you can involve partners and clients or work solo.

And have we talked about how this tool handles last-minute modifications?

Well, that is where you will find it pretty helpful. It is possible to make the mistake of putting professional projects within the Personal section. However, you can move them between the tidily structured areas within the sidebar when you want to reposition them with a single click.

asana integrations
asana.com

4. Asana Integrations

The vendor currently offers some of the following integrations:

  • Fancy Hands
  • Cloudmagic
  • Xendo
  • Hall
  • Everhour
  • Weekdone
  • Mailana
  • Calendar Sync
  • Pivotal Tracker
  • Hipchat

  • Harvest
  • Templana
  • Evernote
  • Campaign Monitor
  • Github Zendeck
  • Zapier
  • InstaGantt
  • Google Drive
  • Dropbox
  • Slack

5.Asana Pricing and Free Trial

Asana provides different pricing options based on the amount of features provided:

Basic Premium Business Enterprise
    Free

$10.99 per user

$24.99 per user

Talk to the vendor

6.Asana Advantages – The Things we Love About It

General usability, customizations, and a rich feature set are some of the things we like about the tool. This Asana review has itemized the details below:

Secure Storage

This software understands how sensitive corporate materials like projects and corporate conversations are. Thus, it helps users protect themselves by complying with the highest security standards. Asana is partnered and integrated with several applications and services to blend with the tool’s infrastructure.

Unique Views

This tool is one of the best options you could make regarding views. The automated notifications provide a prioritization, which you can use to locate the necessary files by browsing with a powerful search filter. Regardless of this, you can choose tasks from the outstanding tool calendar and decide the pending tasks or the most important among them.

A Communication Portal

Anyone will fall in love with Asana’s smart inbox. And the best part? You don’t need third-party services or apps to transfer all of your corporate communication into it. The neatly stored feature of project communication is one of the features appreciated by large enterprises. You won’t miss any updates like you could in a heaped email inbox. All users can connect through the portal, enabling them to chat in groups or one-on-one. They can also share files from Box/Dropbox/Google accounts or local devices.

Customizable Dashboards

You will like the highly customizable dashboards this tool offers, which display each participant’s status and where the team can follow each task’s progress separately. You and your team can also use the dashboard for group conversations since it is the first place to see the modification notifications. Users can also use the dashboard for job applicants, customer queries, and tracking leads.

Project History and Permissions

According to many Asana reviews, the tool will include each task, subtask, and project in the Activity Feeds. An Asana review indicates that users can tag both groups and other users that need the information. You can also locate tasks quickly through the powerful search filter. Then, keep these tasks in close sight by tagging them as favorites. Regarding the permissions, you can enable the system’s admin to manage these tasks separately for each project.

Project Prioritization and Segmentation

Are you planning on focusing on productive tasks? If your answer is yes, then you will like the tool’s Focus Mode. This feature allows you to follow the most straightforward assignment by deadline and name when you break down projects into tasks and subtasks. And with the Harvest Integration, you can track its progress. Upload files from Box, Google, Dropbox, or local device for each task.

7.Asana Disadvantages – Things We Don’t Like About It

One of the issues many users have with the tool is the limited reporting functionality. Most times, project managers have to bring out their files from the software. Even though the software has this feature, it is not available in Excel or PDF formats but CSV and JSON formats.

This tool has no time tracking feature, meaning that users cannot track the time the team members spend on their tasks. Members of the team will need to use third-party tracking software to categorize their tasks into billable and non-billable when they need to bill different clients. Asana has this drawback even though it is perfect for tracking tasks and projects and who they have been assigned to, and more.

Another issue is that you can only assign tasks to one person. The tool claims that a project must be given to one person even though other tools allow users to set projects to more than one person. Could it be that Asana does not want to confuse its users as to who is responsible? Well, this situation can create a problem if the assigned person is not available.

Besides, there are too many features in the tool. Small teams or those handling single projects may not find it suitable to use the software. A simple project may find it pretty overwhelming due to its many options and features that it doesn’t need. Decision fatigue has been many users’ complaint.

Ultimately, new users may not find it too friendly. While the tool is quite advantageous and valuable for several experienced project managers, an equal number of new users have different opinions. They all find its interface and graphics relatively intimidating. These new users must go for time-consuming and costly onboarding training if they want to maximize the tool. Newbies will find it too challenging because of its steep learning curve.

8.Who Is Asana For?

Teams across all industries use this software. Businesses that want a single app to handle tasks related conversations are using the tool. Organizations also use the software to focus on work and prevent never-ending email chains, scheduling conflicts, and status meetings.

While Quora claims to use the tool to streamline their bug tracking process and Givenchy achieved a remarkable feat of taking its luxury vision to stores globally, small business owners also use Asana to have actionable and focused communication. Some of the companies using the tool are Airbnb, Pinterest, Uber, Dropbox, CBS, and many more.

9.Who Is Asana Not For?

According to this Asana review, if you are dealing with single projects or have a small team, you won’t find this tool helpful. Since it has many features, your basic project won’t find them suitable. If your business has nothing to do with task management, you won’t need this software.

As a task management tool, small and mid-size businesses will appreciate Asana since they have experience using other software for project management or financial aspect. If you have limited technical knowledge, you will also find out that this tool is not for you.

Customers Experience

In this Asana review, Asana users find the tool great for helping them stay connected and organized. Many like that they can collaborate regardless of where they are and choose to view the project the way they want. The freedom to manage customer feedback and filter it to forward to the respective department has been the value many get from this software.

Kurt from Abra Marketing, a marketing and advertising company, talks about his Asana review and finds the tool great for task management. In his words, Kurt explains that:

“The company uses Asana daily for managing tasks, including custom requests from the client and monthly recurring tasks as a digital marketing agency.”

As for Danny from Xometry, his Asana review finds the tool as a simple project management app. He has the following to say about the tool:

“They use the tool to get and stay organized across their teams. They find it a very flexible tool in their tech stack due to the ability of the software to structure workflows between the tool and other apps.”

Asana Alternatives

As it turns out, Asana is not the only option for a project collaboration tool. This Asana review will elaborate on how you can explore other competing alternatives and options. Since many businesses use project collaboration software, they constantly look for sophisticated, easy-to-use software with search, task management, and notifications.

If you are looking for Asana alternatives, you may want to consider crucial factors like time tracking and user interface. Below are some of our favorite options.

1.Zoho Projects

Zoho Projects Interface
zoho.com – zoho projects interface

Zoho Projects is one of the best project management solutions on the market. As a cloud-based tool, it helps teams and businesses manage complex and simple projects. Zoho Projects users can monitor billable hours, share files and comments, track milestones, assign tasks, and many more.

Since project leaders can get the best project management experience with Zoho Projects, they can achieve their goals within the set budget and deadline. The tool provides the solution for streamlining the project management process from start to finish through its highly customizable and automated features.

Key Features

  • Custom domain
  • Bitbucket integration
  • Custom permissions
  • Custom fields, views, and widgets
  • Project feed
  • Kanban board for tasks and issues
  • Import from Basecamp and JIRA

  • Global/project dashboards
  • Critical path
  • SLA integration
  • Dependencies
  • Project budgeting
  • Time logging

Pros 

  • Strong time-tracking tools
  • Deep configuration options
  • Multiple ways to set up and navigate
  • Excellent value
  • Templates
  • Reports

Cons

  • Not quite intuitive
  • Dashboard customization needs improvement
  • No customizable reports
  • No premade templates

2.Wrike

wrike interfaces overview
wrike.com interfaces overview

Wrike is a cloud-based, comprehensive project management solution designed for professional service providers, agencies, and marketing teams. However, virtually all industries can use the software because of its flexibility with a robust blend of basic and advanced features for any organization.

While the software is versatile, there is a price tag to unlock all these features. The tool is accessible through desktop, mobile devices, and web browsers.

Modern businesses will find the app valuable with the combination of the most convenient and popular tools. This pattern includes organization-wide calendars, project management solutions, and companies’ remote collaboration tools from one to one million.

With Wrike’s base in the heart of Silicon Valley, it claims to have 1,000 employees. The tool has more user base of more than two million worldwide and a new time tracking feature.

Key Features

  • Customized reports
  • Email integration
  • Google Docs, Dropbox, Box integrations
  • Interactive timeline
  • Time-tracking
  • Workload management
  • Task prioritization

  • iPhone and Android apps
  • Discussions in tasks
  • Document collaboration
  • Real-time newsfeed
  • Task management
  • Recurrent tasks

Pros

  • Impressive Gantt chart
  • Easy-to-use task management
  • Powerful proofing tool
  • Flexible project templates
  • Improved visibility
  • Intuitive UI
  • Timeline creation, editing, and updating
  • Easy collaboration tool

Cons

  • Missing chat option
  • Users cannot change the default filter
  • Issues with integrations
  • Expensive for small teams or solo users
  • Missing note-taking tool

3.Monday.com

monday.com interface multiple views
monday.com interface examples

As an online collaboration app, monday.com helps users manage their workflows and tasks. Businesses use Monday.com to organize and track their work. This tool is more like a collection of highly customized spreadsheets. With that, team members can log tasks that need completion. They can then update them with status reports.

As an open platform, people can use this tool to run all aspects of their projects. It has an easy-to-use interface that features building blocks such as integrations and apps. With this, team members or users can customize or build the work solutions of their dreams seamlessly.

The tool offers a collaborative space for groups or teams to stay efficient, agile, and aligned, whether users want to build a project management tracker, run a robust CRM, create a marketing campaign process, or streamline the sales pipeline.

Want to know more about monday.com? Then go ahead and check out our in-depth monday.com review.

Key Features

  • Workflow management
  • PipeDrive integration
  • Survey
  • Motivational tool
  • Visual progress display
  • Execution board
  • User access controls

  • Email updates
  • Time tracking by project
  • Due date tracking
  • Tags and keywords
  • Customizable fields
  • Relevant updates
  • Activity logging

Pros

  • Reliable project management and organization
  • Powerful communication tool
  • Alternative views
  • Great tracking features
  • Designed for multiple users

Cons

  • Integration problems
  • Limited mobile app
  • Too much going on
  • Difficult to track time and expenses
  • Per-user pricing limits the number of users

Our Verdict

If you have followed this Asana review thus far, you will agree that managing projects can be pretty hard. Things can get more complicated when you have to use different tools to complete tasks. It is also not easy to stay up to date without the prospect of keeping the moving pieces together.

An excellent project management software helps businesses manage, organize, and plan their teams’ work from start to finish. As a perfect collaboration tool, a project management tool enables team members to coordinate projects and tasks. With that, everyone knows individual tasks for specific members.

While such a tool will enable the team to view their tasks completely, it will also allow them to share status updates, files, and feedback.

Such a tool is Asana.

We chose this tool in this Asana review because it allows users to find essential things like feedback, files, project details and plans, and more. The software also helps users run reports, obtain real-time status updates, and more.

If you want to keep conversations with vendors, clients, and teammates in one place, prioritize tasks, or map out goals, you will find Asana suitable for this and much more.

Click here to start using Asana right now.

Mandy Schmitzhttps://mandyschmitz.com
Mandy Schmitz is a freelance consultant and project management expert with 10+ years of experience working internationally for big brands in fintech, consumer goods and more. Join me here on Changeaholic.com to learn how to optimize your business operations and find the latest software reviews.

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Mandy Schmitz is a freelance consultant and project management expert with 10+ years of experience working internationally for big brands in fintech, consumer goods and more. Join me here on Changeaholic.com to learn how to optimize your business operations and find the latest software reviews.

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